Administrative Assistant

The Town is seeking to fill the position of Administrative Assistant, who will be responsible for helping out the Mayor, Clerk, and Public Works Director.  This position will start out part-time and may very well transition to full-time for the right person. 

Most work will be 9am-5pm M-F, with occasional evenings and weekends, so will require some flexibility. 

The ideal candidate will be tech-savvy, including all aspects of Microsoft 365, friendly with the public, and have a sense of urgency to meet deadlines. 

Job duties include but are not limited to:

• Create and maintain documents, letters, and forms
• File and maintain paper and electronic records
• Processing permit applications
• Respond to inquiries by email, telephone or in person, in a friendly, professional manner
• Enter information into computer database; create reports, spreadsheets, and correspondence
• Use copier, fax machine, scanner, multi-line telephone, computer, and adding machine
• Assist in researching and compiling records for Public Records Requests
• Prepare Council meeting minutes
• Update website and electronic readerboard
• Issue cemetery deeds and maintain cemetery plot records
• Pick up mail from the Yacolt Post Office
• Maintain inventory of supplies and create supply “shopping” lists
• Relay messages to the appropriate persons
• Maintain inventory of equipment in Town Hall
• Perform research and other clerical duties as needed
• Maintain confidentiality regarding sensitive information
• If bonded, may also handle cash and checks

Please apply in-person at Town Hall or by email to clerk@townofyacolt.com using the attached Job Application