Town Clerk /Treasurer

Town of Yacolt

Town Clerk/Treasurer

Purpose:

The Town Clerk performs a variety of routine and complex supervisory, clerical, accounting, finance and administrative work. Custody and safekeeping of the Town funds and monies, accounting records, personnel records, and public records conforming to Town and State Laws.  This is a full-time position that reports to the Mayor.

Responsibilities:

• Strict attention to detail when maintaining accounts receivable and accounts payable records with appropriate BARS code numbers
• Accurately process payroll, pay towns bills, prepare the budget, provide council with a monthly financial statement, balance bank and investment account statements.
• Monitor actual revenues and expenditures in accordance to the adopted budget for all funds.
• Prepare the annual financial report.
• Work with state auditors during periodic audits of town finances, procedures and policies.
• Provide council with agenda and meeting packets in a timely manner.
• Flawlessly prepare council minutes, resolutions and ordinances using proper legislative terminology, grammar and business writing.
• Prepare reports for council meetings as directed.
• Attend all regular council meetings, special meetings and study sessions.
• Oversee the preparation and advertising of council meeting agendas and legal notices of council public hearings and special meetings.
• Oversee updates to the municipal code.
• Serve as custodian of official town records and public documents.
• Perform certifications and arrange recordings of legal documents and other records
• Seals and attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds or other documents requiring town certification.
• Maintain tapes of public hearings- label, store and record in book.
• Maintain tapes of council meetings, files and all town records.
• Ability to work some nights and weekends for Town Events.

Job Requirements & Qualifications:

• Working knowledge of the principals and practices of modern public administration.
• Extensive knowledge of office practices and procedures.
• Thorough knowledge of modern records management techniques, including legal requirements of recording, retention and disclosure.
• Working knowledge of computers.
• Working knowledge of governmental accounting principles and practices (BARS).
• Knowledge of applicable federal, state and local law, codes, regulations, policies and procedures.
• Interpersonal skills using tact, patience and courtesy.
• Ability to accurately record and maintain records.
• Ability to establish and maintain effective working relationships with employees, officials and the public.
• Ability to communicate effectively verbally and in writing.
• Ability to plan and organize town events.
• Ability to maintain confidentiality of politically sensitive materials and information.
• Ability to work independently with little direction.
• Research, analyze, interpret, organize and report on data.
• Read, interpret, apply and explain codes, rules, regulations, policies and procedures.
• Knowledge and or experience with BIAS is a plus.

Education and Experience:

Bachelor’s degree in Accounting, Finance, Economics, Public Administration or a closely related field plus two-four (2-4) years of progressively responsible finance or accounting experience, including one year in a lead capacity.  OR any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year by year basis.

Special Requirements:

• Must be Bondable
• Must have a valid Washington State Driver’s License, or the ability to obtain one
• Must have or obtain Notary Public Certification

Other Information:

Pre-employment drug screening, criminal background and fair credit check are required prior to hiring.  Top candidates will also be required to arrange reference calls with previous employers as part of our interview process.  All top candidates will be subject to skills testing.

Compensation:

$26-34 hourly depending on experience, plus benefits

Please bring your completed application to Yacolt Town Hall (202 W Cushman St.)

If there is no one present, please contact the Mayor at (360)433-5745.

You may also email your application to MayorListek@townofyacolt.com